PURCHASE MANAGEMENT

Manage your purchases and streamline distribution business with advanced software

Manage purchase orders, purchase invoices, returns, payment outs & more of different suppliers. Ensure purchase transaction visibility of FMCG, F&B, and other goods distribution businesses.
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Super awesome App features and customer service support.
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Syed Rasik

FMCG Distributor, Tamil Nadu

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With Distributo, we have grown 10 times in the last 5 years.
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Sanjeev Khurana

FMCG Distributor, Punjab

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We have grown on monthly revenue of around 200x with Distributo.
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Kishore Nair

F&B Distributor, Bengaluru

Issues in purchase management can lead to
increased expenses

Managing purchases without automation may result in increased inventory-carrying cost
and hinder business growth.

Difficulty in making right purchase decisions?

Analysing stocks and making purchase decisions to store at the warehouse is tough.

  • Unable to make plans for purchasing goods
  • Difficulty in analysing warehouse stocks
  • Difficult to track book records of products bought at a specific price

Stock mismatch with purchase invoices?

Purchase orders not matching with purchase invoice received with physical stock at the warehouse.

  • Invoiced stocks in PIs not found in purchased orders
  • Purchase invoice created for wrong products
  • Purchase invoice not matching with a particular purchase order
  • Price difference in purchase order and purchase invoice

Selling goods above margins?

Without automation, sales team might sell products above margins.

  • Tough to keep tabs on the sales team to sell products at specific price
  • Can't fix desired pricing offered to different customer categories
  • Hard to prevent rates differentiation by staff

Purchase returns are cumbersome?

Re-entering purchase return items from diaries or WhatsApp becomes tedious.

  • Hard to follow up on purchase returns with the supplier
  • Time-consuming for staff to enter in the system
  • Unnecessary delays due to inadequate return tracking system

Improper purchase management erodes margins and increases the cost

Unchecked purchases in the distribution business can lead to a decrease in net margin.

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Stock losses

  • Overstocking increases likelihood of product damage and spoilage
  • Purchasing slow-moving goods can increase expenses
  • Dead and damaged stocks not returned during the return window
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    Margins slipping away

  • Poor purchasing decisions can eat away your margins
  • Purchasing goods that do not align with customer demand
  • Lack of pricing decisions for specific customer categories
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    Missing Revenue

  • Purchasing of non-moving stocks directly lead to revenue loss
  • One purchase default can off-set profits of multiple orders
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    Unoptimised purchase decisions

  • Majority of businesses can’t grow due to poor purchase management
  • Ignoring changes in market trends directly impacts bottom-line profits
  • Not optimising purchasing decisions can result in money stuck in slow-moving stocks

    • Managing purchases in spreadsheets is time-consuming

    • Manually entering all information
    • Minor errors can lead to compliance issues
    • Risk data confidentiality
    • Hard to follow paid-unpaid bills

    Pricing and access control are tough in simple software

    • Can’t control and fix desired pricing for customers
    • Hard to prevent undesired rate changes by staff
    • Inability to track changes made by staff in invoices
    • Unable to track price changes from the supplier side

    Optimise purchase management and keep your stocks in order

    Manage all supplier, procurement processes and payment outs of your
    distribution business in one place.

    Add Suppliers

    Add suppliers details

    • Add supplier information such as name, mobile number, GSTIN, address, and more
    • Add account information such as opening balance and opening balance date
    • Add primary contact details such as name, mobile number, email address of first point of contact
    • Filter and check supplier-wise purchase history
    distributo-purchase-management-add-supplier-and-account-balance
    Manage Purchases

    Create POs, track PIs & Payments

    • Create new purchase order and fill in the party name, branch and warehouse
    • Generate purchase invoices for the approved purchased orders
    • Track the status of purchased orders and purchased invoices in the system
    • Track payment outs and analyse expenses
    • Track purchase returns and debit notes
    distributo-purchase-management-create-purchase-orders
    Price Change Alert

    Get supplier price change alerts

    • Notify user groups when the supplier changes the price of any product
    • Temporarily disable transactions during the review process
    • Review and update the price change and ensure margins before any new transaction happens
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    Improve purchasing decisions and place orders at the right prices

    Purchase Orders

    Create, track and manage purchase orders of all suppliers for consistent supply of items.

    Purchase Invoices

    Track purchased invoices and match with POs and received stock at warehouse.

    Payment Outs

    Track payment outs and analyse spending accounts to keep transaction visibility.

    Purchase Returns

    Create and track purchase returns in the system for timely claims and prevent losses.

    Debit Notes

    Issue debit notes for purchase return to keep record of purchase return claims and prevent losses.

    Price Change Alert

    Notify user groups when supplier changes the price of any product and temporarily disable transactions during the review process.

    Manage Suppliers

    Add and modify different supplier information in the system.

    Purchase Accounts

    Track purchase accounts of multiple suppliers in a single system to check spending and expenses

    Product Masters

    Add product master and product variant with specified prices in the system.

    Filter Option

    Apply filters to check and locate purchase orders, invoices, returns and payment out status and more.

    Purchase Reports

    Analyse purchase reports by product and invoices to track expenses and make future purchase decisions.

    Purchase Decisions

    Plan purchase decisions to buy the right product at the right price and retain margins with Distributo.

    Improve visibility of purchase transactions and reconciliation of stocks

    • Manage different brand's suppliers in one place
    • No need to re-enter purchase order details to avoid mistakes
    • Improve control over the procurement process
    • Track purchased products with specific prices and ensure price margins
    • Create and track purchase returns for timely claims
    • Get ready available purchase reports and ease purchase decision making
    distributo-purchase-management-purchase-transactions

    See what our customers have to say about us

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    Watch Full Interview

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    We are able to handle 6000 active customers with the help of Distributo DMS. We have grown 10X within last 5 years.

    Sanjeev Khurana

    FMCG Distributor, Punjab

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    Watch Full Interview

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    When we started with Distributo, we are 1 brand, and now we are sitting with 6. I would have grown on monthly revenue, around 200X.

    Kishore Nair

    F&B Distributor, Karnataka

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    Watch Full Interview

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    With Distributo, everything is easy and comfortable. In a day, easily we saved 4-5 hours and we can spend more time on business productivity.

    N Shudeendra

    FMCG Distributor, Karnataka

    Think Growth. Try Our Solution Today.

    Sign up now and explore our demo account. See how Distributo can
    power your distribution business to grow at scale.

    Frequently Asked Questions

    Yes, you can create purchase orders and track them as well in Distributo software.

    You can create purchase orders in the distribution business with Distributo software. Add supplier details and create purchase orders by filling quantity and warehouse.

    Yes, in Distributo software you can track your purchase invoices and match it with purchase orders as well.

    Yes, you can track payment outs made to different suppliers in Distirbuto software and manage your transactions.

    Yes, you can add multiple suppliers for different brands in Distributo and manage all transactions such as purchase orders, purchase invoices, payment outs and more.

    Yes, you can manage purchase returns in Distributo. Create and track purchase returns in Distribution software for timely claims.

    You can keep record of reduction in the amount owed to a supplier as a debit note in distribution business with Distributo software.

    Have a question? Call us on +91-8277208080

    Contact our solution experts for any help. They will help you
    answer any questions you may have.

    Or you can always write to us at hello@bluesapling.com

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